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Upload your lease

A PDF, up to 10 MB. Scanned PDFs work too; a clean scan reads best.

1 · Your lease

Drop your lease PDF here

Or choose a file. Nothing is sent until you choose what we keep and press the button below.

Statement year The year of the reconciliation statement you're checking. Reopening this year later is free; another year uses a check.

2 · What we keep

What should Ratably keep after reading this lease?

Choose one.

Keep the lease terms, not the PDF. We read your PDF, then delete it. We keep what we extracted: the figures your check uses, the parties' names, the property address, the file name, the expenses your lease excludes, and short quotes such as your audit-rights clause and any confidentiality clause. The names, address, file name, excluded expenses, and quotes are encrypted with a customer-scoped key for your account; the figures are not. Reopen them from your account to check next year's statement against the same terms, and delete them whenever you like. Keep the figures only. We read your PDF, then delete it, and keep only the numbers your check uses: square footage, base year, the cap and how it compounds, the management-fee limit, the objection window, and the lease dates. No names, address, or lease text. Reopen them from your account to check next year's statement against the same figures, and delete them whenever you like. Keep nothing at Ratably. We read your PDF, then delete it, and never save the terms we extract. We keep only a record that the check ran (its date, page count, cost, and which model read the lease), for billing, and a record of this choice (including your IP address, your browser, and whether we found a confidentiality clause). For our account, Google, our AI processor, does not log or cache what we send it.

Whichever you choose: we never store the PDF, unless you choose to share one for accuracy testing (your choice, below), we don't keep your report or letter (download the report and copy the letter before you leave), we treat your lease as confidential, we never sell it and we don't use it to train AI models. To read it, we send its text to Google's Gemini model on Google Cloud, in the United States. Google does not train on it and, for our account, does not log or cache it. Remove Social Security, bank-account, and similar numbers before you upload; we also check what we keep for numbers like these and blank the ones we find.

Help us measure accuracy (optional)

Help us measure Ratably's accuracy. We're building the set of real leases and statements that lets us measure how accurately Ratably checks a CAM reconciliation against a lease. What we'd keep: a copy of this lease and, if you attach it, the year-end statement, plus the redacted version we make from them. What it's for: testing and measuring Ratably's accuracy only. We won't use it for our own statistics or to train any AI model, and we'll never share it outside Ratably and the processors on our subprocessor page. Redaction: before we use it for testing, we remove names, addresses, account numbers and anything else that identifies you, your landlord or your property, on hardware we own, using a model that runs there; your document is not sent to a cloud service for that. We keep the original only until it is redacted, 30 days at most. How long: up to 3 years, unless you withdraw sooner. Withdrawing: from your account page or by emailing legal@ratably.io; we delete your copies within 30 days. What you get: one free check, credited now. Many leases restrict sharing their terms. Check your lease's confidentiality clause before ticking below. If you're not sure, don't tick; ask your landlord first, or skip this. It won't affect your check.

My lease permits sharing it this way, or my landlord has agreed. Keep a copy of this lease for accuracy testing, as described above. Landlord's year-end statement (PDF), if you have it.

My lease limits who I can share its terms with. We'll leave it out of all our own statistics. It doesn't change what we keep; that is the choice above. If your lease lets you share its terms only with attorneys and accountants, or needs your landlord's consent, check with your attorney before uploading. Not sure? Tick this. Count generalised figures from this lease in Ratably's own statistics. Bands, not exact figures: size, the cap and management-fee percentages, the objection window, and the length of the lease, plus the cap type and whether there is a base year. Never names, addresses, exact dates, rent, or lease text. They stay inside Ratably and are never published or shared. Off unless you tick it. Only leases whose figures or terms you keep can be counted, and never one you tell us limits sharing, in which we find a confidentiality clause, which has pages we could not read, or from an account that has not switched statistics on. Tick this to include this lease; switch statistics on under Your account, at any time, to include every lease. I confirm I'm authorised to share this lease with Ratably for the business that is party to it, and to allow the choices I've made above.

By clicking Upload and read my lease, you agree to section 7 of our Terms of Service (Your documents and your choices) and our Privacy Policy.

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1 · Your lease

Drop your lease PDF here

Lease chosen

2 · What we keep

What should Ratably keep after reading this lease?

Reading your lease